1. Introduction. Describe your proposed project, mentioning to what extent it is real, imaginary, or a combination of the two. Clarify the purpose of your memo.

2. Background. Help me to understand your topic by describing the situation from which it comes. Persuade me that you have found a significant problem, need, or opportunity.

3. Proposed Project. Describe the purpose of the project, including (a) the organizational problem (b) the technical/procedural tasks you will undertake in solving the problem (c) the criteria by which you and others will evaluate the success of your solution and (d) the purpose of the formal written report.

4. Plan of Action. Using an outline, persuade me that you have a clear, workable plan for obtaining the information needed to support your project. Work into your outline Steps 1-5 and explain briefly how they will prepare you to write the formal report.

5. Schedule. Refer me to a schedule (Gantt) chart which is specific, complete, and realistic. You may use the syllabus dates as a frame for your schedule, adding personal dates as needed.

6. Qualifications. Describe your real qualifications for tackling this project. NOTE: You may include interests, academics, and other experiences here, much as you did in your cover letter.

7. Resources. Mention the people, books, equipment, and facilities you will call upon in doing your project. Persuade me that you have the resources to put together a sharp project in the time available.

8. Conclusion. Summarize your feelings about the project, including its potential benefits for others and for yourself.

9. Structure, Style, & Tone. Revise your proposal for a unified structure (general to specific within each section), plain style ( active verbs, personal pronouns, unpretentious language), and a friendly, positive tone.